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ICCO Cooperation is a global, non-governmental organisation. We work towards a world in which people can live with dignity and well-being, a world without poverty and Injustice Reports to: Regional Financial ControllerDirect reports: Financial Officer and Administration Managers (FOAMs); Financial Assistants (FAs); Financial and Administration Officers (FAOs)Duties and Responsibilities Accountability for the financial management, analysis, and reporting of the 9 countries in Central, Eastern & Southern Africa region. Budget management: • Ensure that programmes and operational Budgets for the region are prepared and consolidated in a timely manner • Prepare and manage the RO budget and expenses • Estimate operational costs of donor money and consolidates the data into a budget in proposals. • Identifies and analyses differences between planned and actual financial progress in programs and operational costs • Provide technical advice to FOAMS and budget holders dealing with financial issues or special projects. • Monitor and report on utilisation on a regular basis and provide guidance to management on actions to be taken in a timely manner. Financial management • Responsible for the consolidation of financial planning and financial reporting in the region both on program and operational level • Responsible for timely and appropriate management accounting and reporting of the region • Timely review of Manuals Project cycle management • Maintain and oversee the project cycle and work with Regional Financial Controller to update the system regularly. • Provide monthly quality management information to the Regional Financial controller • Liaise with the Head of programs / programs department at regional level on proposal writing budgeting and can delegate this at country level. • Liaise with Head of Programs for regional programs on key issues and opportunities (to improve), find and implement solutions at the country office level. Auditing • Ensure that annual internal and external audits of the regional office including regional implemented programs, are conducted efficiently, smoothly and timely. Liquidity position: • Analyses the progress on cash flow and liquidity • Manages financial resources and matching the needs with the liquidity requirements. • Acts upon deviation to ensure consistency in the liquidity position Accountability reports • Monitors the financial progress of programs and operational costs. • Combines financial data • Composes/reviews accountability reports to Regional Financial Controller. • Liaises with Country Managers, when needed, in the various offices Staff performance • Monitors the quality of the work and coaches/supports for development of FOAMs, FAs & FAOs. • Identifies problems and takes action to improve the working environment. • Performs annual reviews and has frequent meetings and consultation with the team and leads the financial team to perform and deliver effectively and efficiently • Takes on duties and responsibilities of the FOAM’s at temporary basis where needed and as per management instructions. Key result areas • Financial management (which includes budget management, financial planning, monitoring, reporting and Audits) • Project cycle management • Performance Management • Information management • Coaching and Mentoring Qualifications and skills needed • A university degree in Finance or related field and a Professional Accounting Qualification is required.( CPA/ACCA) • At least 5 years’ experience in managing finance at a senior level with a strong sense of teamwork and collaboration • Knowledge and experience with financial management of large donor funded programmes. • Knowledge of ICT systems • Skills to manage financial professionals at a distance and with cultural differences, to influence and to advise Program Managers and to maintain relationships with stakeholders • Self – driven change agent with team skills and ability to work independently • Strong analytical, problem solving and financial modeling skills • Organized, detail oriented and demonstrated ability to meet deadlines. • Interpersonal skills to challenge poor practice constructively and to give direct actionable feedback on control failures. • An understanding of how to develop strong professional support network in the region. • Excellent language skills in English and a regional language. • Good working knowledge of French is essential • People Skills Competences • Analytical • Entrepreneurial and commercial thinking • Openness and flexibility • Initiative and pro-activeness • Focus , reliable and integrity • Strong influencing skills, sharp business acumen and sound judgment • Excellent communication skills, • Affinity with the protestant character of ICCO and Kerk in Actie Working conditions • 40 hours a week • Travel with in the pro Contact/How to apply:  To apply please send your CV and cover letter with 3 work related referees to the address or e-mail below. Your application should be marked as “ RFA Manager.” While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification. People Performance Group Plot 8 Kitante Close P.O.Box 12405 Kampala Email: application@ppg.co.ug Kazi jobs website
Project/Unit: CUHQ/Finance Department Grade: E Supervisor title: Finance Director JOB SUMMARY The CO Accounts Manager will be responsible for the review, approval & reconciliation of general ledger, accounts payable & receivable, and cash management activities; and ensuring appropriate segregation of duties within team. Within general ledger, he/she will be responsible for approving certain GL journal entries such as payroll and spreadsheet uploads from disconnected sub-offices; determining cost pools and allocation factors, and communicating these factors to the Finance Director for review and submission to the shared services center for processing allocations. Within accounts receivable, he/she will be responsible for ensuring that any physical payments received at the CO are deposited and recorded. The CO accounting supervisor will be responsible for forecasting cash needs, performing treasury transfers, determining if new accounts/banking services are required, and working with HQ to Bridger check and establish services with new providers. This position will also be responsible for coordinating all CO audits both internal and external. PRIMARY RESPONSIBILITIES: Job Responsibility # 1: General Ledger: 20% • Review & approve journal entries or seek approval where the amount involved is above her/his approval limit. • On a monthly basis review all transactions and reconcile the Accounts Payable and Accounts Receivable to the General ledger. • Prepare the monthly Standard Financial Analysis reports per the reporting calendar and submit to the Finance Director for review. • Follow up any exceptions identified during the analysis and resolve them or refer to the Finance Director where guidance is required Job Responsibility # 2: Accounts Payable: 15% • Before transactions are approved, review all supporting documents and entries in the system checking that the supporting documents are correct and adequate and that the entries are done correctly to the appropriate account codes and other chartfields. • Provide guidance to Accounts Officers and budget holders where coding is not done well and recommend adjustments accordingly where necessary to comply with donor requirements or accounting standards and organization policies. Job Responsibility # 3: Accounts Receivable: 15% • Supervise the recording of all receivable transactions ensuring the right donors are charged and receipts are recorded to the right donors. • Prepare timely billings and submit to the donors monthly, quarterly or otherwise as specified in the donor agreements. • Follow up and collect all receivables including donor, staff and other miscellaneous receivables. Follow up any long overdue receivables and escalate where the debtor does not respond. Job Responsibility # 4: Treasury Management: 10% • Forecast cash needs reviewing all cash projections from budget holders, ensure all projections are prepared times on a quarterly basis. • Provide input to projections required by donors for grants with this specific need. Set and maintain optimal country office cash balance to ensure liquidity. • Ensure payments to vendors are made in a timely manner within a reasonable lead time. • Coordinate with the Grants and Contracts Manager to when billing donors. Coordinate banking operations and maintain liaison with CO bankers; Review and recommend to the Finance Director the investment of short term cash surpluses; Inform CO plans to minimize exposure to currency gains and losses. • Advise the Finance Director where there is need to request for cash from Headquarter and ensure the cash request form is filled and submitted to the Finance Director. Job Responsibility # 5: Audit Coordination 15% Be the contact person for all Audit issues, including donor required audits. • Review donor agreements to highlight audit dates well in advance to higher auditors for the exercises and develop and update the Donor audit chart for sharing with external auditors for effective and timely planning • Negotiate with the external auditors and, agree on the TOR, audit fees and draft the contracts for management approval • Liaise with Finance and project/programme managers to receive relevant information to the auditors on demand, that include budgets, financial and narrative report • Review the audit reports (where applicable) to ensure that they are in line with TOR and make follow-up on audit recommendations in the management letters. Job Responsibility #6: General tasks: 15% • Manage Cash Management Module ensuring all cash related transactions are recorded accordingly, properly approved and dispatched. • Manage all statutory deductions ensuring that they are correctly computed and recorded. Ensure the funds are timely remitted in compliance with the governing laws and appropriate returns submitted. Ensure staff terminal benefits are recorded monthly, prepare reconciliation and manage their audit annually. • Review the leave accruals upload before it is entered in the system. Prepare leave reversals to clear the leave days taken by staff. On quarterly basis prepare reconciliation of the balances per the General Ledger and the HR records and adjust any differences. • Review the special accruals data before it is uploaded in the system to confirm correct charging to the donors. Review the Income Information Reports (IIR) on a monthly basis before submission to HQ. • Review the quarterly asset reconciliations between the system and assets register and advice on adjustments where necessary. Review asset depreciation on quarterly basis and recommend corrections where necessary. • Prepare cost pools and allocation factors, and submitting these factors to the Finance Director for review and submission to the shared services center for processing allocations. Job Responsibility # 7: Staff Management: 10% • Supervise and develop direct reports. This includes goal development and monitoring of performance through CARE’s APAA process JOB SPECIFICATIONS (REQUIREMENTS): A Minimum of a Bachelors’ Degree in Business Administration or finance management and a full professional qualification such as ACCA, CPA, CIMA, ICSA etc or its equivalent as a' MUST' OR Masters degree in a relevant qualification like accounting, Finance or an MBA but with bias of Finance or accounting with at least 5 years of relevant professional experience PERSON SPECIFICATIONS AND PERFORMANCE COMPETENCIES: A) TECHNICAL SKILLS Required:  Proficiency in Microsoft Office including and good skills in using financial software applications  Fluency in English language and written communication;  Thorough understanding of financial accounting, reporting, and grants and contracts management processes.  Solid knowledge of Key donor regulations and compliance requirements (USG,EU, ECHO,CIDA,UNDP,UNHCR)  Solid Analytical and problem solving, financial trouble shooting and audit experience  Excellent people management skills and interpersonal skills including the ability to develop harmonious teams in a cross cultural context  Demonstrated ability to plan and monitor workflows and performance in a complex environment  Ability to produce high quality work and balance competing priorities within demanding timeframes  Good understanding of fund accounting and financial analysis  Capacity building and facilitation skills  Excellent planning, organizational, analytical and decision making skills;  Demonstrated leadership ability to inspire and empower others;  Sound judgment, ability to work effectively with others at all levels;  Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, conceptual understanding of participatory approach and sustainable development.  Understanding of audit processes Desired:  Knowledge of People Soft software. B) OTHER COMPETENCIES  Respect - Behaving in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.  Integrity - Maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles inherent to CARE.  Diversity - Promoting, valuing, respecting and fully benefiting from each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creating and maintaining a work environment that promotes diversity.  Excellence- Ensuring the product of work will reflect quality and error free work that will be acceptable to all receipients  Adaptability- Expected to well adjust with the country, the CO operating environment and with the Project team to function effectively and efficiently  Coaching - Ability to demonstrate to enhance skills and capacity of staff working in the field and office for them continue to serve CARE in the future program activities  Communicating with Impact - Abilitiy to effectively communicate a complex issue in a way that would be clearly understood by staff and the outcome would be to have positive impact  Developing Teams - Capacity to develop and work teams and effectively realize outcome through team work  Facilitating Change - Ability to act as an agent of making positive and lasting change among staff members who would remain effective staff members of CARE as this would be the focus of this incumbent  Managing performance for success - Develop appropriate wok plan and effectively implement to ensure success  Planning and Organizing - Ability to plan well and organize work plan to realize results KEY RELATIONSHIPS:  Reports directly to the CO Finance Director and works in close collaboration with the Grants and Contract staff.  Coaches and trains direct reports  Provides guidance to peers and other stakeholders  Internal and external auditors Contact/How to apply:  To apply please send your CV and cover letter with 3 work related referees to the address or e-mail below. Your application should be marked as “Accounts Manager.” While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification. People Performance Group Plot 8 Kitante Close P.O.Box 12405 Kampala Email: application@ppg.co.ugwww.kazijobs.com  
  Organisation: FIELDS OF LIFE Our client, Fields of Life is committed to sharing the Christian faith by collaborating with local communities and churches in East Africa to bring about positive change through the provision of quality education, clean water, health promotion and other community based projects. Employment type: Full time Location: Kampala Closing date:14/07/2017 Reporting to: Executive Director Role Purpose & Context: To provide leadership in the development and implementation of Fields of Life Monitoring, Evaluation and Learning strategy and system, ensure strong reporting on progress and impact to donors, including thorough data gathering and processing, analysis and authoring of reports, and lead on MEL capacity support to Fields of Life staff and partners. Key Responsibilities: Monitoring, evaluation and learning •Develop quality assurance mechanisms and monitoring checks enabling improved capturing and narration of programmatic results as opposed to activity accounts. • Share consolidated and analysed information from programmes with Senior Leadership Team on a regular basis to show progress towards the strategic plan •Support the Head of Programmes with inputs to programme and proposal development, results and achievements products. • Lead the designing, coordinating and conducting project evaluations (mid-term and end-line) for all projects, sub projects and project components within FOL portfolio •Collaborate with management team to set program milestones and Key Performance Indicators. •Develop project Monitoring Plans, Logframes, Theories of Change (ToC) of existing and new projects in line with projects goals and objectives in consultation with the programme team and partners. •Support staff and partners in designing and disseminating evaluative research studies by providing relevant input •Designing and conducting Post Implementation Monitoring Surveys (PIMS) MEL system and knowledge management •Coordinate development of, oversee and ensure maintenance of Fields of Life MEL system for effective reporting and monitoring. •Prepare integrated lessons learnt from regular reviews and reflection of the different programme monitoring data, to be shared with programming and MEL staff. •Support the team to identify gaps or challenges, and give guidance on proposing remedial solutions, both in terms of the technical components of the M&E system, and with regards to the capacity of its users. •Create and maintain a databank of government of international policies, guidelines, frameworks, reports, etc to support Fields of Life programmes. •Oversee and support the team with data entry and storing of data to Fields of Life monitoring database, maintain this as an accessible source of information on Fields of Life programme activities, results and impact, and ensure ethical data safety and protection. Capacity building •Assess MEL capacity needs among staff and partners, providing feedback and support and identify capacity building initiatives. •Manage capacity building initiatives relating to MEL, through for example MEL technical orientation, the creation of monitoring toolkits, etc. •Manage MEL training with Fields of Life staff and partners. Reporting •Ensure reliability of Fields of Life reports by collecting documentation to validate reports, and carrying out regular spot and random checks. •Aid data capturing, analysis and quality assurance processes through guidance and capacity support. •Maintain responsibility for authoring of high quality quarterly, bi-annual and annual reports to donors in a timely manner, which focuses on progress, impact and learning with particular support from Head of Programmes. Key Results Areas: •Robust MEL system established •Results framework for each technical programme •Data collection, analysis and reporting tools and templates in place •Timely and quality reports •Capacity development plans in place •Database of relevant Competency Level Expert understanding of Logical Framework Matrix, Theory of Change, indicators, Performance Monitoring Framework, Results Framework, M&E Plans, Performance Indicator Tracking Tables. Conversant in qualitative and quantitative data collection protocols including, sampling Experience of delivering capacity support initiatives for monitoring and evaluation. Excellent understanding of international development issues Analytical/problem-solving skills and attention to detail in development of written documents. Excellent computer knowledge with command on MS Excel among other packages of MS Office Qualifications: Post-graduate qualifications in Monitoring and Evaluation, Statistics, Social Science, Development studies applied science or any other relevant discipline Experience: Minimum 5 years’ experience in monitoring and evaluation with at least 3 years in managerial position with an international humanitarian and development organisation •Experience in monitoring and evaluating education and WASH related projects •Experience of report writing •Experience of conducting research •Experience of organising sense making, lesson-learning sessions Personal attributes: Interpersonal skills, effective verbal and written communication, high level integrity and honesty. Contact/How to apply:  Please send your CV and cover letter with 3 work related referees to the address or e-mail below. Application should be marked as “MEL Manager FOL.” Applications may not exceed 2MBs. Email: application@ppg.co.ug Please find the full job descriptions on www.kazijobs.com While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.
Supervisor: Executive Director   Duty Station: Kampala Office Closing date: June 29, 2017 - 5pm Job Purpose / General Objective: The MHO role is to manage and coordinate the implementation of training and clinical capacity needs for technical teams in Mental Health and Interpersonal Psychotherapy in Groups (IPT-G). The MHO will lead the technical capacity development of key program teams, partner institutions, and work with all key stakeholders to ensure  provision of services within the updated Mental Health realm, depression and all emerging knowledge and skill developments. S/he will participate in ensuring  compliance to quality service provision, service utilization, and good clinical practice. The MHO will report to the Executive Director. Specific Tasks: 1. Training. a. The MHO/Trainer will be responsible for all training and capacity development needs including Mental Health, depression, and any other which would improve staff efficiency and effectiveness. b. Lead in the development of appropriate training materials, curricula, and related tools in respect to organisation needs and the growing program. c. Suggest and recommend appropriate training methods, techniques and tools to properly design and deliver training courses suitable for program needs. d. Lead staff in preparation of appropriate curriculum, budgets and programs in respect to their needs. e. Follow up all trained teams and in clinical fidelity for the organisation and partners to assess application of acquired knowledge and skills. f. Participate in the preparation of key reports and information on the organisation's depression treatment for sharing with key stakeholders. g. Ensure that all training needs are implemented timely and as per the required Standard Operating Procedures (SoPs). h. Support all supervisors and managers in enlisting the training needs of their respective staff. 2. Training Network & Partnership Development a. Working in collaboration with the Program Manager and Executive Director, liaise with national and regional Mental Health Training Networks to continuously gather best practices and new tools and update program training needs. b. Lead in evaluating the appropriateness of training methodologies and recommend appropriate effective strategies for all its projects. c. Support outreach to partner agencies and lead training and capacity development with external partners. 3. Other a. Participate in regular staff debriefs to understand emerging challenges and take corrective steps through training and induction; provide clinical support supervision as needed. b. Spend at least 25% level of effort in the field working with staff to understand the flow of IPT-G process, client, field dynamics and any other necessary parameters. c. Prepare monthly work plans and share with the Executive Director, Program Manager, and Finance and Administration Manager for implementation. e. Submit monthly activity reports to the Executive Director using agreed upon templates. f. Perform any other duties that may be assigned to you by the Executive Director and in coordination with the Mental Health Advisor. Qualifications, Skills and Experience: • Masters Degree in Clinical Psychology, Psychiatry, or related. • A Post-Graduate Diploma in Mental Health Counseling and/or psychotherapy or counseling for depression will be an advantage. • At least 5 years’ experience in training and teaching, experience training and supervising para-professionals and/or in clinical settings is a plus. • Strong familiarity with psychotherapy methods, familiarity with interpersonal psychotherapy a plus. • Proven abilities in creating and improving training curricula, learning aids and tools, and other related materials. • Ability to monitor technical developments in the psychology field and integrate learnings into practice. • Experience in results-oriented project management, partnership-building and networking is a requirement. • Excellent communication skills and attention to detail. • The applicant should be computer literate with good knowledge of major computer packages that enable him/her to accomplish his role with minimum support. • Previous work in the NGO sector and with vulnerable populations, especially those affected by depression and mental health disorders. • Demonstrated flexibility to adapt to changing program requirements and client needs. Contact/How to apply:  To apply please send your CV and cover letter with 3 work related referees to the e-mail below. Your application should be marked as “Mental Health Officer.” While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification. Email: application@ppg.co.ugwww.kazijobs.com